ECDOH COVID-19 Weddings & Catered Events Notification Form

Please complete and submit the following form for each event you are requesting approval for. You will be contacted by the Erie County Department of Health (ECDOH) to set up an inspection date and time. 

Please see the List of Wedding and Large Gathering Events that have Completed the Review Process by the ECDOH

Thank you.  
Location Address
Location Contact Name
**Food Service Facilities must have NY Forward Safety Plan completed and available for review**
Event Organizers/Contacts/Responsible Parties
Name of 1st Contact
Name of 2nd Contact
*All guests must be required to sign in, and provide full name, date of birth, address, email and phone #’s.
*Table seating chart (if applicable) must be retained.
Who will maintain guest sign in (and table seating chart) for 28 days in the event contact tracing is required.
 
Name of Contact for Guest Sign In
The information below is provided as a reminder of some of the requirements. Please refer to the NYS Forward Phase 3 “Interim Guidance For Food Services During the COVID-19 Public Health Emergency “ for full explanation of requirements. https://www.governor.ny.gov/sites/governor.ny.gov/files/atoms/files/Indoor_and_Outdoor_Food_Services_Detailed_Guidelines.pdf
COVID TESTING FOR ATTENDEES
    • To attend the event, guests must have:
      • negative PCR or NAATS COVID test 72 hours prior to event, OR
      • negative FDA authorized antigen test within 6 hours of the event, OR
      • proof of completion of vaccine series at least 14 days prior to the event
    • COVID positive guests MUST NOT be allowed to attend the event
COVID TESTING FOR EMPLOYEES AND EVENT STAFF
    • Employees and event staff include anyone who may interact with attendees and other employees or event staff. Examples are venue staff, catering staff, bartenders, entertainers, photographers/videographers, security personnel, parking attendants, floral arrangers, etc
    • Employees and event staff must be tested, and test negative:
      • through a diagnostic prior to working their first event, AND
      • be tested biweekly while continuing to work events, OR
      • provide proof of completion of vaccine series at least 14 days prior to the event
    • COVID positive employees and event staff MUST NOT be allowed to work the event
HEALTH SCREENING OF ATTENDEES, EMPLOYEES AND EVENT STAFF (MUST BE CONDUCTED PRIOR TO ENTRY TO EVENT OR WORKPLACE)
  • Immediately before entering the event, employees, event staff and event attendees must be screened for the following:
    • COVID-19 symptoms, such as temperature above 100.4°F, cough, loss of taste and smell, shortness of breath, etc
    • Recent positive COVID-19 test results
    • Recent contact with suspected or confirmed COVID-19 positive individuals
    • Compliance with NYS travel advisory
  • This screening may be done remotely (by phone, online form, etc) or in person
  • COVID symptom positive employees and event staff MUST NOT be allowed to work or attend the event
SEATING
    • Limited to maximum 10 persons per table
    • Where possible, attendees should be seated at a table or area with members of their same immediate party, household or family
    • Tables must be spaced a minimum of 6 feet (from chair back to chair back)
    • Guests may only remove face coverings when seated at a table
FOOD SERVICE
    • Sit Down Service– no restrictions
    • Buffet – facility must have designated food workers at each station in order to serve food items to the guests, queue line signage and floor markings must encourage social distancing
    • Bar Service – table service or guests must take beverages back to their table for consumption
    • Table Size—no table may exceed 10 attendees
MUSIC / DANCING
    • Live music performers and other entertainers must be separated from attendees by either 12 feet of physical space or an appropriate physical barrier
    • Dancing is allowed with the following conditions:
      • Ceremonial dances by selected attendees with members of their immediate party/household or family
      • Non-ceremonial dancing is allowed, but attendees must wear face coverings and may only dance with members of their same immediate party/household/family
      • Dancing zones or areas must be clearly marked, and dancers must remain in their designated zone/area
GENERAL REMINDERS
Please refer to the NYS Forward Phase 3 “Interim Guidance For Food Services During the COVID-19 Public Health Emergency “ for full explanation of requirements. https://www.governor.ny.gov/sites/governor.ny.gov/files/atoms/files/Indoor_and_Outdoor_Food_Services_Detailed_Guidelines.pdf
  • In the event of a COVID positive employee, event staff, vendor or attendee, responsible parties must cooperate with Erie County contact tracing staff to trace all affected contacts
  • Employees and event staff must wear appropriate face coverings at all times
  • Venue staff, event staff and/or responsible parties must ensure that attendees are not congregating , except when seated at their assigned table
  • Venue staff, event staff and/or responsible parties must ensure that attendees properly wear face coverings when standing, and are only standing when necessary
  • Facilities must conduct regular cleaning and disinfecting, and more frequent cleaning and disinfecting of frequently touched surfaces-see NYSDOH “Interim Guidance For Cleaning and Disinfection of Public and Private Facilities for COVID-19” for detailed instructions
The responsible party submitting this form must affirm below that all applicable current NYS COVID-19 Executive Orders and Guidance will be followed.
Responsible Party
I am the responsible party for the business, organization or event listed. I have reviewed all applicable New York State interim guidance for event activities and operations during the COVID-19 public health emergency and I affirm that I have read and understand my obligation to operate this event in accordance with such guidance.
I understand that my event may be subject to inspection by the Erie County Department of Health to ensure compliance with all provisions of the guidance.
Responsible Party Print Name