MINIMUM QUALIFICATIONS:
A) Master's degree and three (3) years of library administrative experience or three (3) years of administrative experience in finance/accounting, or:
B) Bachelor's degree and four (4) years of library administrative experience or four (4) years of administrative experience in finance/accounting.
SAMPLE DUTIES (illustrative only):
Reviews and oversees all daily work generated by Business Office staff, including purchasing processes, cash disbursements, cash receipts, and bi-weekly payroll;
Ensures compliance with library’s financial guidelines and maintains library’s internal control systems;
Prepares annual comprehensive financial reports;
Works closely with Erie County Comptroller’s staff and independent auditors to coordinate and complete the annual audit process; prepares/oversees preparation of all audit schedules;
Works with Library Director to develop annual budget processes; consults with managers and supervisors to develop budget proposals; oversees budget data entry and prepares initial draft;
Develops recommendations for and prepares budget resolutions;
Assists with review and adjustments for the long-term financial plan; ensures compliance with federal and state reporting and filing requirements;
Reviews all bank and investment account reconciliations, ensuring timely and accurate preparation;
Maintains confidentiality and discretion with regard to financial records;
Interviews, selects, and trains new staff; provides coaching or corrective action as necessary;
Coordinates all liability insurance programs;
Ensures compliance with all financial requirements for library grants and donations;
Serves on state and regional professional committees;
Participates in special projects as assigned.
SPECIFIC REQUIREMENTS:
Expert knowledge in governmental/non-profit accounting and best practices; excellent verbal and written communication skills; maintenance of effective relationships with staff, Board of Trustees, elected officials, vendors, and community partners; skill at planning, directing and supervising the work of others; ability to work independently under limited supervision; ability to use applications software, including Microsoft Word, Excel, Access, and Outlook, along with standard office equipment.
HOW TO APPLY
Interested candidates should send a resume and letter of interest by January 17, 2026 to hr@buffalolib.org or:
Judy Fachko, Assistant Deputy Director, Human Resources
Buffalo & Erie County Public Library
1 Lafayette Square
Buffalo, NY 14203-1887
Please note that candidates must reside in Erie County for at least 30 days at the time of appointment.
The Buffalo & Erie County Public Library is an equal opportunity employer and is committed to workplace diversity.