The work involves supervising and participating in a variety of personnel clerical duties including the preparation and maintenance of Personnel records and the processing of personnel forms. Under the general supervision of an administrative employee of higher rank, an employee in this class is responsible for the specialized personnel clerical work in a department or agency. Although work is generally performed according to established procedures, independent judgment and action is sometimes required. Direct supervision may be exercised over other clerical employees. Does related duties as required.
TYPICAL WORK ACTIVITIES:
Processes transactions, such as appointments, promotions, transfers, reinstatements, leaves without pay, resignations, prepares and maintains employee records;
Works cooperatively with the County Personnel Office interpreting and applying personnel and Civil Service rules;
Canvasses Civil Service eligible lists;
Acts as information clerk where a general knowledge of personnel and benefit questions is needed;
Publicizes Civil Service announcements; Processes Health Benefits transactions including COBRA; Processes Worker's Compensation claims;
Process unemployment benefits claims;
Works with Public Employee Safety and Health Committee providing clerical support and coordination;
Works cooperatively with County Personnel office in interpreting and applying rules and policies in Health Benefits Worker's Compensation Benefits, Unemployment Benefits, Safety and other Human Resource programs;
Prepares Federal and State mandated reports at scheduled periods throughout the year;
Operates an alpha-numeric keyboard to transcribe data directly to a computer;
May prepare data for collective bargaining negotiations;
May interpret Union Contract provisions related to personnel matters;
May interview applicants for clerical positions.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
Good knowledge of the personnel transaction procedures; good knowledge of the attendance rules and policies governing employment; working knowledge of the Civil Service Law and the Rules and Regulations governing the appointment, promotion and termination of employees; ability to verbally communicate with agency employees in explaining laws, rules, regulations, employee benefits and procedures; ability to prepare correspondence dealing with the employment process; ability to operate micro-computer and/or computer terminal; ability to comprehend written material such as the Civil Service Laws, Rules and Regulations, employee contracts and employee benefits; clerical aptitude; good judgment; tact; courtesy; physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma and three (3) years of clerical experience, one (2) year of which included personnel work.
NOTE 1: Personnel work is defined as duties performed in the areas of recruitment, screening, selection procedures, employee services, maintaining employee personnel and employment records.
NOTE 2: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.
SHIFT: 8:00 AM - 4:00 PM
THIS NOTICE WILL BE POSTED FOR THE PERIOD: 7/15/2024 THROUGH AND INCLUDING: 7/26/2024
Please submit cover letter and resume to Deputy Commissioner Shawn Lavin at Shawn.Lavin@erie.gov or Edward A. Rath County Office Building, 95 Franklin Street, 6th Floor, Buffalo, New York 14202.