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Erie County Youth Bureau

Welcome to the Erie County Youth Bureau!

Youth Bureau Mission: To serve youth and families through asset development and advocacy, prevention and intervention programs that strengthen families and communities.

2026 RFPs have been released and can be accessed on the Erie County Purchasing/RFP webpage. 

The Erie County Youth Bureau (ECYB) falls under the leadership of the Department of Social Services (ECDSS). The ECYB is comprised of two teams: Youth Services Planning Coordination and the Juvenile Diversion Services Team (JDST). The ECYB conducts needs-based assessments and comprehensive planning. The ECYB grants funding to community-based organizations providing services and programs throughout Erie County which meet community need for positive youth development, runaway and homeless youth services, diversion services and case management, youth sports, and summer programs. 

Funding agencies are selected through a competitive "Request for Proposal" (RFP) process. An agency's past performance, monitoring and performance measures are also taken into consideration. In addition, the ECYB enables local youth bureaus to be eligible for New York State aid to run youth service and recreation programs. Youth services are offered in the following funding categories:

All programs funded by the ECYB are monitored annually to ensure youth are receiving the highest level of quality programing available. 

The ECYB has a volunteer advisory board that includes youth and adult community members. The members assist with reviewing, scoring and making allocation-recommendations for grant proposals submitted in response to Requests for Proposals from the ECYB. The Board members also assist with onsite monitoring of funded agencies and researching additional funding sources.

Learn how to become a member of the Erie County Youth Board!

Youth Bureau Community Resource Guide - Directory of funded youth development programs

2025-26 Youth Bureau Calendar - Look here for all deadlines, RFP release dates, funding application deadlines, workshops, and RFP information session dates.

2025 Annual Meeting Presentation

2024-25 Youth Bureau Annual Report

Youth Bureau - Forms

This section of the Youth Bureau website contains all forms required from contracted agencies and Local Youth Bureaus (Year Round and Summer Primetime) receiving funding from the Erie County Youth Bureau.  In addition, we have included technical assistance documents in order to guide you through this process.  Please see the Youth Bureau Calendar for a list of dates that forms are due.  You can also find these forms and many others by visiting the New York State Office of Children and Family Services

Annual Forms

Reimbursment Claim Forms (YDP, YTS, YSEP, RHY only)

A full set of the following forms must be submitted, along with correlating backup documentation, in order for you to receive payment. The expenses listed on each form must correlate to the expenses or totals on your original budget. 

For example, if you request reimbursement for a Program Director salary on Form 3126 in Q1, but you did not include a Program Director on your original 5005 Program Budget (for your contract), we will request an explaination and amendment.

ECYB Request for Budget Amendment - Submit this form if your original budget has changed. Required if you plan on claiming reimbursment for an expense which was not in your original contracted budget. 

"QYDS" Forms 

These four forms are required before the start of the contract year. One full set of these forms must be submitted for EACH grant. For example, if you receive a YSEP and a YDP grant, you will submit 8 total forms - one set for each grant. 

Your Program Application Your 5005 form (budget) must reflect the amount you have been awarded. Pleaes refer to your contract for the most accurate award amount. 

Reminder: Your claims must refer back to your budget or will not be reimbursed. 

  • Coding Document for NYS Touchstones - Use this guide to help you to identify the Life Area, SOS and Performance Measures for your 5003 (Individual Program Application) Form.  

Upcoming Workshops and Information Sessions

The Erie County Office of Health Equity provides 1:1 technical assistance with grant applications and education! Visit https://www3.erie.gov/health/sites/www3.erie.gov.health/files/2024-01/henewslettergrantsenglish.pdf for their detailed newsletter all about how to navigate and write for grants or contact the OHE office for more information and assistance! 

Guidance Documents and Educational Resources

Youth and Young Adult Wellbeing

A Review of the Domains of Well-Being for Young People

January 2024 Urban Institute

Eight Principles of Positive Youth Development Reference Guide

Training Slide Decks

Positive Youth Development presentation slide deck - Dec 10, 2025 Webinar
 

RFP and Contracting Process slide deck - December 17, 2025 Webinar

Youth Bureau Claiming Process - January 8, 2026 Webinar Slide Deck

Supervision and Treatment Services for Juveniles Program - Overview

2026 Summer Primetime RFP Info Session