Erie County Youth Bureau

Funding agencies are selected through a competitive "Request for Proposal" (RFP) process. An agency's past performance, monitoring and performance measures are also taken into consideration. In addition, the ECYB enables local youth bureaus to be eligible for New York State aid to run youth service and recreation programs. Youth services are offered in the following funding categories:

• Youth Development Programs (YDPs)
• Runaway and Homeless Youth Coordination (RHYA)
• Supervision and Treatment Services for Juveniles Program (STSJP)
• Youth Team Sports Program
• Youth Sports and Education Program
• Summer Primetime Programs

Each contacted agency/Local Youth Bureau is required to show performance measures. These measures provide data to display the quantitative and qualitative impact agencies are making in the lives of youth. In addition, all programs funded by the ECYB are monitored annually to ensure youth are receiving the highest level of quality programing available. These (typically) unannounced onsite monitoring visits are completed by the Program Planning Coordinator, the Director of the ECYB, and/or members of the Erie County Youth Board. Together these measures ensure the ECYB operates similarly to a highly functioning foundation. 

The ECYB is also responsible for developing a Five Year Comprehensive Plan to identify youth needs throughout the county. That plan is then used to guide the ECYB in supporting agencies that provide programming to meet those needs identified in the Five Year Comprehensive Plan.

The ECYB has a volunteer advisory board that includes youth and adult community members. The members assist with reviewing, scoring and making allocation-recommendations for grant proposals submitted in response to Requests for Proposals from the ECYB. The Board members also assist with onsite monitoring of funded agencies and researching additional funding sources.

The Erie County Youth Bureau (ECYB) falls under the leadership of the Department of Social Services (ECDSS). 

Learn how to become a member of the Erie County Youth Board!

Youth Bureau Community Resource Guide - Directory of funded youth development programs

2025-26 Youth Bureau Calendar - Look here for all deadlines, RFP release dates, funding application deadlines, workshops, and RFP information session dates.

2025 Annual Meeting Presentation

This section of the Youth Bureau website contains all forms required from contracted agencies and Local Youth Bureaus (Year Round and Summer Primetime) receiving funding from the Erie County Youth Bureau.  In addition, we have included technical assistance documents in order to guide you through this process.  Please see the Youth Bureau Calendar for a list of dates that forms are due.  You can also find these forms and many others by visiting the New York State Office of Children and Family Services

• Erie County Youth Bureau 2025-2026 Policy & Procedure Manual
• Erie County Youth Bureau: 2025 By-Laws
• Examples of Open- Source Program Evaluation + Assessment Tools
• Revised Program Description & Program Contact Update Form

Reimbursment Claim Forms (YDP, YTS, YSEP, RHY only)

A full set of the following forms must be submitted, along with correlating backup documentation, in order for you to receive payment. The expenses listed on each form must correlate to the expenses or totals on your original budget. 

For example, if you request reimbursement for a Program Director salary on Form 3126 in Q1, but you did not include a Program Director on your original 5005 Program Budget (for your contract), we will request an explaination and amendment.

• 3125 - Program Expenditure Summary
• 3126 - PER - Salaries
• 3127 - PER - Fringe Benefits
• 3128 - PER - Contracted Services
• 3129 - PER - M&O and Facility Repairs

ECYB Request for Budget Amendment - Submit this form if your original budget has changed. Required if you plan on claiming reimbursment for an expense which was not in your original contracted budget. 

"QYDS" Forms 

These four forms are required before the start of the contract year. One full set of these forms must be submitted for EACH grant. For example, if you receive a YSEP and a YDP grant, you will submit 8 total forms - one set for each grant. 

Your Program Application Your 5005 form (budget) must reflect the amount you have been awarded. Pleaes refer to your contract for the most accurate award amount. 

Reminder: Your claims must refer back to your budget or will not be reimbursed. 

• 5001 - Agency Summary
• 5002 - Agency Program Profile
• 5003 - Individual Program Application
• 5005 – Program  Budget (Appendix B)

• Coding Document for NYS Touchstones - Use this guide to help you to identify the Life Area, SOS and Performance Measures for your 5003 (Individual Program Application) Form.  
• Primetime Final Report (2025)

• Help Document for OCFS 5001
• Help Document for OCFS 5002
• Help Document for OCFS 5003

Youth and Young Adult Wellbeing

A Review of the Domains of Well-Being for Young People

January 2024 Urban Institute

Eight Principles of Positive Youth Development Reference Guide